TIME KEEPER AND DOOR KEEPER

Individual Events Room Responsibilities

TIME KEEPER

1. Responsibilities:  To keep the time of each performance accurately by recording it on a stopwatch.
2. There is a 5 minute time limit for all IE’s except for Monologues which has a 3 minute limit and technical events which have the following time limits: playwriting 12 minutes; costume design 10 minutes; set design 10 minutes; publicity design 10 minutes. 
3. The time must begin immediately after the announcement of the troupe number in their introduction.  
4. The time keeper will raise his/her hand at the 5 seconds before the time limit as a courtesy to the performer.  This is to provide the performers with the opportunity to end the scene within the next five seconds to avoid disqualification.
5. Any piece exceeding the time limit will be disqualified. 
6. The judges in the room will let the time keeper know whether they want to see every time, or only those of a certain length.
7. The first time keeper of the day should discuss what procedures the judges wish to follow and then relay that information to the time keeper taking over the next shift.  Each time keeper should then inform the next time keeper in that room.   
8. The judges may request a particular manner of handling the time keeping – as long as the procedures above are followed, the judges may choose how and when they are informed about the time of a piece.
9. The time keeper should keep a festival schedule in hand to call each performer when the time arrives.
10. Do not call an event to perform until the scheduled time.  Even if a student is present and ready to perform early, DO NOT ALLOW ANYONE TO MOVE AHEAD OF SCHEDULE. 
11. If there is a conflict between these rules and the judges in the room, the time keeper is to notify the festival hosts immediately.

INSIDE DOOR KEEPER

Responsibilities:  To ensure that no one leaves an event room while a performance is in progress, and to maintain quiet during all performances.

1. When the time keeper calls a performer to begin, the inside door keeper should close the door to the room and remain by it during the performance.
2. The inside door keeper should ask for quiet if there is still noise in the room after a performer has been called to perform.
3. The inside door keeper should assist the outside door keeper in ensuring that no one enters the performance room without a festival badge.
4. The inside door keeper should make sure that aisles are clear, and that proper theatre etiquette is observed during all performances.
5. If a disturbance occurs, and the inside door keeper is unable to correct the situation, he/she should alert the adult in the room to the situation.
6. At the conclusion of each event, the inside door keeper should open the door to allow troupes to enter and leave between events.
7. The inside door keeper should keep a festival schedule in hand and should know which performance is on, next, etc. to answer questions from audience members and performers.

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OUTSIDE DOOR KEEPER

  Responsibilities:  To ensure that no one enters the performance area without a festival badge, that no one enters the performance area during a performance, and that the hallway outside the performance area remains quiet.  

1. The outside door keeper must ensure that NO ONE enters a performance area without a festival badge.  DEMAND to see a badge from each person attempting to gain entry.
2. If they say they have lost it, or someone else is carrying it for them, or their sponsor has it, or anything else, DO NOT LET THEM ENTER THE ROOM.  Inform the adult assigned to the room if there are any problems in this area.
3. When the inside door keeper closes the door for the next performance, the outside door keeper must ensure that all near the door remain quiet while the performance is in progress.
4. The outside door keeper should keep a festival schedule in hand and should know which performance is on, next, etc. to answer questions from audience members and performers who are waiting outside the room.
5. Absolutely NO ONE is to be admitted to the performance area once a performance has begun.  This includes sponsors, parents, etc.  Be polite, but firm.  If anyone insists on entering:
1. First make sure whom they are going to see, and that the person they wish to see is actually performing at that time.  Often, audience members do not realize that they are demanding entrance to an event when the person they wish to see is not even performing at that time. 
2. Second, if it is the person they wish to see, remind them that they will be disrupting that person’s performance by entering, and that you are not allowed to let any one disrupt a performance.  They will be doing the performer a favor by NOT entering at this point, as the judges will be upset by the intrusion.
3. Even if the person persists after all this, DO NOT LET HIM/HER IN THE PERFORMANCE AREA!  If the person gives you a really difficult time, alert the adult in the room.